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SRVUSD Weekly Update | Declaration Process Update
Posted 11/2/20


We have reached the next milestone in our reopening plan.  We have reached tentative Memoranda of Understanding with our three bargaining units, and we are now focusing on the declaration process. At the end of this week, beginning on November 6th, we will be asking you to declare an instructional model for your child(ren) for the remainder of the 2020-21 school year. You will be asked to choose between a full remote or an in-person hybrid model.


Help for Decision Making | Board Workshop/Town Hall


Thursday, November 5, 4:30 p.m.

The meeting will be live-streamed at the following link:


We have scheduled a Board of Education workshop on Thursday, November 5 at 4:30 p.m. to specifically address the declaration process. At this workshop, Dr. Malloy will present the Board Members with information about instructional models and the declaration process. The Board members will have an opportunity to ask questions and get clarifying information. Many of your questions will be answered during the workshop. Immediately following the Board Workshop, we will hold a Town Hall meeting.  At this meeting we will use ThoughtExchange. You will be able to submit your questions in real time. Dr. Malloy and his staff will answer as many questions as possible during the Exchange. If we run out of time to answer all questions, we will post answers on our website.


We will present the link to the ThoughtExchange at the end of the Board of Education workshop. The Board Workshop and the Townhall will take place between 4:30 and 6:30.


Further Resources that will assist your decision-making:

When you receive the Declaration Form, you will receive links to resources that will aid you in making your decision. Here are just a few of the key points that we will be addressing:

  • What will Hybrid/Asynchronous look like

  • Why we have to begin in-person learning in a hybrid model

  • How remote learning will remain consistent with the present schedule

  • Videoconferencing - when/how it will be used

  • Health and safety protocols

  • Declaration Information, including how-to fill out the form, etc.

  • Teacher/schedule changes- neither model assures that you will keep your teacher(s)

  • Staffing challenges- we can’t staff a class of 15 so that children can come to school five days a week

  • Transitions- supporting students and staff with any changes to their class  

  • Sibling Schedule Coordination


What You Can Expect: Declaration Forms 

  • You will receive your declaration form via email on November 6th. 

  • Forms are due back no later than November 13th.

  • You will receive and complete one declaration form per student. 

  • Forms will be received and submitted electronically.

  • We will email the Form to both the primary and secondary email contacts listed in your Infinite Campus profile. 

  • Sending the declarations takes time. 

    • The declarations will be populated with student-specific information, so will need to be sent in batches, so we are asking for your patience. It takes time to get the Forms out to all families, but they will all be sent on 11/6.

  • In households where parents live separately, the first contact in Infinite Campus will be the Form we accept. Please contact your principal with any issues/concerns.


Help for Decision Making: Site-specific Webinars and Town Halls

During Declaration Week (November 9-13), principals will support their communities through this process. Please look for information from your school/principal with details about how they will do this.



We completely understand that this decision is very significant and challenging.  We want to provide as much support as we can to assist your decision. Our commitment is to provide an effective in-person hybrid program and to continue an effective remote learning program. We are also committed to providing every student with the academic programming they began in August. We will follow all public health requirements. For those who choose the hybrid option, we will return to school full-time when physical distancing requirements allow. For those who choose remote, you are choosing this option for the rest of the year. We wish we could accommodate a change in your declaration down the road, and we will create a waitlist; however, we cannot promise that we can accommodate this request. Thank you for your time. It is very important that your declaration is returned to us by Friday November 13th.


Take care,



Dr. John Malloy


San Ramon Valley Unified School District