The Board Members value input from the community. During the meeting, members of the public can address the Board by submitting a speaker card and noting the item that they wish to address. Items that are on the agenda can be addressed when that item is introduced by the Board President. For items that are not on the agenda, comments can be made during Public Comment for Non-Agendized Items. The public may comment on consent agenda but may not pull an item from the consent agenda (Board Bylaw 9322).
In order to ensure that the Board has adequate time to hear from the public while balancing the need to conduct its agendized work, public comment will be handled in the following way:
- A time limit of three (3) minutes per speaker has been established and will be enforced. The Board reserves the right to decrease the amount of time allotted per speaker. All speakers will be allotted an equal amount of time.
- Comments for special meetings and workshops will be limited to the agenda item only.
Public Comment for both Agendized and Non-Agendized Items:
- Anyone who wishes to address the Board must submit a Speaker Card to the Recording Secretary in the Board Room.
- The Board President will call each speaker to the podium during the appropriate agenda item.
- Please note that, by law, the Board cannot take action or engage in dialogue on items not on the agenda.
For Items Not on the Agenda:
- The Board may limit the total time for public input on each item to 30 minutes. However, in exceptional circumstances when necessary to ensure full opportunity for public input, the Board President, with Board consent, may adjust the amount of time allowed for public input and/or the time allotted for each speaker. Any such adjustment shall be done equitably so as to allow a diversity of viewpoints.
- We strongly encourage speakers who wish to speak about the same topic to designate one or two individuals to speak on behalf of the entire group. The president may also ask members of the public with the same viewpoint to select a few individuals to address the Board on behalf of that viewpoint. When there is a topic that only one speaker wishes to address, that speaker will be prioritized.
- If there are any people who share a unified view of a topic, they may raise their hand or stand while the designated speakers are addressing the Board so that the Board Members are aware of the level of support.
By law, board members can only discuss items that appear on the agenda. For this reason, board members do not engage in dialogue with individuals speaking during the Public Comment for non-agendized items section of the meeting. For individuals who wish to speak with board members in-depth about an issue, contacting board members on an individual basis is recommended, although individual board members have no legal authority to make decisions without consideration by the whole board.
Electronic Submission of Public Comment:
Email your comments to email@example.com
. Emails will be automatically forwarded to each Board Member and will be entered into the official minutes according to the following protocols:
- Public comments received from the time the agenda is posted through the end of the open session portion of the meeting will be included in the minutes.
- Public comments received 4 hours or less prior to the start of open session will be included in the minutes, but may not be read by all Board Members prior to the meeting.
- No email attachments will be accepted with electronically submitted public comments.
- Email addresses will not be included in the public record in order to protect the privacy of commenters.